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Getting Started with File Manager

This guide will walk you through the basics of uploading files and creating folders in the ClubPal File Manager.

Uploading Files​

There are two main ways to upload files to ClubPal:

The easiest way to upload files is by dragging them directly onto the File Manager page:

  1. Open a file browser window on your computer (Finder on Mac, File Explorer on Windows)
  2. Navigate to the files you want to upload
  3. Select one or more files (or even an entire folder)
  4. Drag the files onto the File Manager page
  5. Release to start uploading

Benefits of drag-and-drop:

  • Upload multiple files at once
  • Upload entire folders with their structure preserved
  • Fast and intuitive

Tip: When you drag a folder onto the page, all files within will be uploaded while preserving the folder structure. This is perfect for uploading organized collections of documents.

Method 2: Upload Button​

Alternatively, you can use the Upload button:

  1. Click the Upload button in the toolbar
  2. A file picker dialog will open
  3. Select the file(s) you want to upload
  4. Click Open to start the upload

Upload Progress​

While files are uploading, you'll see:

  • A progress indicator showing the upload status
  • The file name being uploaded
  • A percentage complete indicator
  • For large files, a visual progress bar

Large files (over 2MB) are automatically chunked into smaller pieces for reliable uploads, even if your internet connection is interrupted.

Upload Restrictions​

  • Maximum file size: 2GB per file
  • File types: Most common file types are supported (documents, images, videos, PDFs, spreadsheets, etc.)
  • Storage quota: Uploads that would exceed your quota will be blocked with an error message

Creating Folders​

Organize your files by creating folders:

  1. Navigate to the location where you want to create a folder
  2. Click the New Folder button in the toolbar
  3. A dialog box will appear
  4. Enter a name for your folder (e.g., "Training Materials", "Meeting Minutes")
  5. Click Create

The new folder will appear in your file list and you can immediately start organizing files into it.

Folder Naming Guidelines​

  • Use descriptive names that clearly indicate the folder's contents
  • Avoid special characters that might cause issues (stick to letters, numbers, spaces, hyphens, and underscores)
  • Consider creating a consistent naming structure for your club (e.g., "2025 - Committee Meeting Minutes")

Creating Nested Folders​

You can create folders inside other folders to build a hierarchical structure:

  1. Click on a folder to open it
  2. Click New Folder to create a subfolder
  3. Name your subfolder
  4. Continue nesting as needed

Example folder structure:

Files/
├── Coaching/
│   ├── Training Plans/
│   └── Session Notes/
├── Committee/
│   ├── Meeting Minutes/
│   │   ├── 2024/
│   │   └── 2025/
│   └── Reports/
├── Policies/
│   ├── Health & Safety/
│   └── Code of Conduct/

Move through your folder structure using:

At the top of the file list, breadcrumb links show your current location:

  • Click any folder name in the breadcrumbs to jump directly to that folder
  • Example: Files > Coaching > Training Plans — click "Coaching" to go back to that folder

Folder Double-Click​

  • Double-click any folder in the list to open it
  • Use your browser's back button or breadcrumbs to navigate back

First Steps Checklist​

Here's a recommended workflow for setting up your File Manager:

  • Create main category folders (e.g., Coaching, Committee, Policies, Events)
  • Upload your most frequently accessed documents
  • Create subfolders for better organization
  • Test uploading a large file to verify chunked uploads work
  • Learn about file sharing to distribute documents to your members

Next Steps​

Now that you know the basics, explore these topics: