Skip to main content

File Manager Overview

The File Manager allows you to upload, organize, and manage documents and files for your club directly within ClubPal. It supports folders, drag-and-drop uploads, quota management, and granular permissions, making it easy to keep your club's documents safe and accessible.

What is the File Manager?​

The File Manager is accessible from the main navigation menu by clicking Files. It provides a modern, responsive interface for managing files and folders. You can upload files, create folders, navigate between directories, move items, and view file details—all from a single page.

The interface displays your storage quota and usage at the top, followed by a toolbar with action buttons, and the main file/folder listing area below.

Key Features​

  • Folder Organization: Create folders and subfolders to organize your files hierarchically
  • Drag-and-Drop Uploads: Upload files or entire folders by dragging them onto the page
  • Chunked Uploads: Large files are uploaded in 2MB chunks for reliability, supporting files up to 2GB
  • Quota Management: Visual indicators showing storage usage with a progress bar
  • Bulk Actions: Select multiple files/folders with checkboxes to move or delete in bulk
  • Search Functionality: Filter files by name with real-time search results
  • Two View Modes: Switch between List View (table) and Grid View (folder cards)
  • Breadcrumb Navigation: Navigate through folder hierarchy with breadcrumb links
  • File Preview & Details: Click any file to view it in a dedicated page with metadata, previews for images/videos/PDFs, and download options
  • File Sharing: Share files and folders with specific members or groups without giving them full management access
  • Activity Log: Track file access history including uploads, downloads, and replacements with user and timestamp information
  • Permissions-Based Access: Only users with appropriate permissions can manage files

Accessing the File Manager​

You can access the File Manager from the main navigation menu:

  1. Click on Files in the top navigation bar
  2. You'll be taken to the root Files directory

Note: The Files menu item is only visible to users with the Manage Files permission.

Permissions​

Access to the File Manager is controlled by the Manage Files permission. Users need this permission to:

  • View the Files menu item
  • Upload new files and folders
  • Create, rename, and delete folders
  • Move files and folders between directories
  • Download files
  • Delete files and folders
  • Share files with other members

Important: The Manage Files permission grants full access to all files and folders in your club's file system, regardless of who uploaded them. Only grant this permission to trusted administrators.

For information about sharing files with members who don't have the Manage Files permission, see File Sharing.

Interface Overview​

The File Manager interface consists of several key areas:

Header Section​

  • Storage Quota Display: Shows your total quota (e.g., "1 GB"), number of files, and usage percentage
  • Progress Bar: Visual indicator of storage usage that changes color as you approach the limit

Toolbar​

  • New Folder: Create a new folder in the current directory
  • Upload: Upload files from your computer
  • View Toggle: Switch between List View and Grid View
  • Search: Filter files by name in real-time

Main Content Area​

  • Breadcrumb Navigation: Shows your current location in the folder hierarchy
  • File/Folder List: Displays files and folders with options to select, move, download, or delete

Context Actions​

Each file and folder has a menu (⋮) with additional options:

  • Rename
  • Move to folder
  • Download (files only)
  • Share
  • Delete

Getting Started​

Ready to start managing your club's files? Check out these guides: