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Editing sessions

Edit session form showing session name, description, coaches, and categories

There are two ways to access the edit form for a session.

From the session details page​

Navigate to the session details page and click the ellipsis (⋯) menu in the session header, then select Edit session. This is the quickest way to edit a session you are already viewing.

From the admin area​

Go to Admin > Sessions, find the session in the list, and select Edit from its action menu. This gives you access to all sessions without navigating to the front end first.

Recurring sessions​

When editing a recurring session you will be asked whether you want to edit:

  • Edit this occurrence - applies changes to this specific date only
  • Edit all occurrences - applies changes to every future instance in the series

Use Edit this occurrence when something is different for just one date, such as a change of location or a different session leader. Use Edit all occurrences to update the entire series going forward.

Fields locked when editing an occurrence​

When you choose to edit a single occurrence, some settings are locked and cannot be changed. These apply to the series as a whole and can only be updated via Edit all occurrences:

  • Session name
  • Recurring schedule (frequency, interval, end date)
  • Members only and Show bookings toggles
  • Required membership packages
  • Required member groups
  • Allowed payment methods and allowed passes
  • Custom booking form fields
  • Booking confirmation message

The following fields can be changed on a single occurrence:

  • Description, location, cost, session leader(s), categories, colour
  • Start/end time
  • Booking window, cancellation window, refund window
  • Coaches required
  • Participant information (shown to confirmed attendees)